TeamBuilder: About TeamBuilder - For Competition Organisers

Sporty TeamBuilder provides a method for creating teams for competitions and entering and managing people into those teams. TeamBuilder is used by most team sports in New Zealand as the method for clubs/schools to enter teams into competitions, and to put players into those teams. 

Access TeamBuilder via your Dashboard then clicking the TeamBuilder tile.

In TeamBuilder you can view all teams and players that have been entered into a competition you run, and assist your Club and School administrators to perform their required tasks.

1. Create your Competition
2. Competition Filters
3. Manage Grades
4. Opening Teambuilder
5. Teambuilder display features
6. Club/School Filter

Create your Competition

The starting point is to create your competition in SKED. This will create a Team Entry Form. 

As a competition administrator, you can decide if you want to use Team Entry Forms to capture team entries into your competitions, or if you just want to capture a team name and have teams register directly to the participant database. Typically, Team Entry forms are used if you are using Sporty for your National participant database and are using Superforms. [Note: If your organisation is using a scoring app, you must select the Superform when creating your competition. This is required to generate a Team Access Code for each team to use for scoring.]

When using Team Entry Forms

When using Team Entry Forms, you can select which clubs or schools can enter teams, and which grades are offered for each competition, tournament or event you run. The clubs and schools that contribute teams to these competitions, tournaments or events will only see the competitions and grades that you decide they should see in TeamBuilder. 

When competitions are created you will see the number listed beside the player form. If teams have been entered into a competition, the number of teams will display for each team entry form and you can click to expand to quickly view the teams entered, and then click into individual teams.

Alternatively, click the competition name to open TeamBuilder for the competition. 

To set up Team Entry forms, please refer to this support article. 

Landing in TeamBuilder

Searching & Filters

The top of each year has a search filter, and a toggle to show all competitions or to show only those that are open for entry.

By default All competitions will be displayed.

To search, click the magnifying glass and enter the name of a sport or registration form (ensuring Show All competitions is toggled on) and all matching competitions will display.

The toggle allows you to filter the display to either show All competitions or to show only those competitions that are Open for entries (open for team entries i.e. that the Team Entry Cut-off date hasn't been reached).

• If the toggle is set to All competitions, it will display every competition that is available to the organisation.
  
  
• If the toggle is set to Open for entries, it will filter the competitions to only show ones that have an open Team Entry date. If the Team Entry Cut-off date has been reached, the competition will not display. If a competition includes multiple grades with different Team Entry Cut-off dates, the grade with the earliest date to reach cut-off is what determines whether the competition is visible when Open for entries is set.

Export TeamBuilder Competitions

To export a CSV file of selected competitions within TeamBuilder, click Export. This report allows you to see a consolidated view of all teams entered into selected competitions.

Select the specifics that you would like to export, tick Export Teams then click Send.

The export file will look similar to the below example with the following data displayed.

• Sport
• Superform Name
• Team Entry Form Name
• Club/School Name
• Grade
• Team Name
• Team Id
• Regional body

For further information relating to exporting from TeamBuilder, click here.

Comps drop-down

To view the competitions that have been set up for each sport, click the comps drop-down to expand the view.

Then, click the name of a competition to load TeamBuilder.

Team Entry Cut-off and Player Selection Cut-off dates

This displays the earliest Team Entry and Player Selection Cut-off date of grades within each competition.

For example, Boys Intermediate Zone Day may have 3 grades; Mixed, Senior and Junior. The Team Entry Cut-off dates could be as follows. Mixed - 30/11/2024, Senior - 1/11/2024 and Junior - 10/11/2024. The earliest Cut-off date is Mixed, therefore this date is displayed when viewing the competition in this display.

Managing the settings for each grade

In order for your grades to become available for use in TeamBuilder for clubs and schools to enter teams into, you need to first confirm the  grades you want to make available each season.  You can do this by clicking the Settings cog next to your database.  In this area, you can also manage your grade characteristics for the season (eg Closing Dates).

For further info on managing grades please refer to this support article.

Click on the Grade Attributes cog to set/modify Grade Attributes for each grade. 

If your organisation has multiple registration forms associated to the sport, a pop-up will display asking you to select which form has the grades that you want to set/modify. Click the drop-down to select which form, then click Continue. The grade attributes area will open.

If there is only one registration form, the Grade Attributes area will directly open.

Related article: Grade Eligibility

Creating a New Competition from TeamBuilder

For more information relating to creating a competition in TeamBuilder, click here.

Team Entry form tools

These are the tools available: 

• Magnifying glass: View the team database of those who have entered the competition.
• Pencil icon: Edit the Team Entry form.
• Url link: Copy the direct link to the Team Entry form.
• Copy icon: Make a copy of the Team Entry form.
• Trash can: Permanently delete the Team Entry form.

Teams drop-down

To view the teams that are entered into the competition, click the teams drop-down to expand the view. 

When expanded the view displays as shown below. Click into any team to view the team members.

Clicking into a team will open the team view display. Click here to find out more about this display.

Clicking into the competition will open the TeamBuilder tool. Click here to find out more about TeamBuilder for clubs and schools.

 

View for Team Admins/Team Managers

If a person is ONLY a Team Admin/Team Manager they will only be able to view and click to open their team from TeamBuilder.

 

Opening TeamBuilder

TeamBuilder displays a list of the people registered into the database on the left.  It also displays a list of grades on the right that shows any teams that have been entered. 

Your clubs and schools add teams to the grades by clicking to expand the grade, and then clicking Add Team. If you need to add a team on behalf of a Club or School, you should do this from SKED.  If you need to add a social team that belongs directly to your association (e.g. a touch team entering a module), you can do this from either TeamBuilder or SKED.

For more detailed instructions on how to add a team to a grade click here.

 

Club/School Filter

If you want to view people registered with a particular club or school or help your Clubs and Schools assign players to teams, you first need to select a club or school to load their participant database. 

Click the Select a Club/School to view the drop down box. 

Select the club/school you require from the drop down box.

You can then move players from the list of the left to a team on the right. These actions will also be reflected at the Club or School in their version of TeamBuilder.

 

For TeamBuilder FAQs, click here.