Competition administrators can set up grade eligibility requirements against sports to ensure that each grade meets the required criteria when teams or individuals are being entered.
Grade eligibility refers to the criteria that determine whether a participant qualifies for a particular grade. A warning will display if a participant is entered into a grade that they are not eligible to compete in. For participants entering into individual events, participants will only be able to view those events that they are eligible to enter.
In this article:
Setting Grade Eligibility Requirements
Go to your Dashboard then click the TeamBuilder tile.
1. Click the Grade Attributes settings cog against the registration form.
2. Beside the grade you want to set eligibility requirements for, click the Grade Eligibility settings cog to open the Grade Eligibility attributes modal.
3. The Grade Eligibility modal will open where you can set the grade specific requirements into the fields provided. Each grade can have multiple eligibility requirements set against it.
Click Advanced Options to expand the below section for School Sport Settings.
If you are setting Grade Eligibility for an individual sport such as swimming, additional fields for Meet Manager Settings will be visible.
Ensure you click Save Changes when you are finished.
Eligibility checks
To ensure that the registration form can check the registrant against the eligibility settings set against the grade, the registration form itself must have the correct question fields set up on it.
Eligibility Settings
- Gender: the gender which this grade is made up of, i.e. Male, Female or Mixed.
The system question field Gender is required for this field to work.
- Age - Min Age: The minimum age a participant must be to play in this grade, e.g., 15.
- Age - Max Age: The maximum age a participant can be to play in this grade, e.g., 18.
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Age - Age at (dd/mm): Enter the day and month (dd/mm), e.g., 31/12, for the system to calculate the participant's age as of this date.
Note: The dd/mm always relates to the current year. For example, if the current year is 2024 and the dd/mm is set to 31/12, it refers to 31 December 2024.
Scenario 1: Participants are entering an Under18 grade, where they must be under 18 as of 31 December 2024. In this case, the dd/mm entered would be 31/12 (which corresponds to 31/12/2024).
- Example: If a participant's date of birth is 26/04/2006, they will be 18 on 31/12/2024 and therefore ineligible for the Under18 grade.
Scenario 2: Participants are entering an Under18 grade, where they must be under 18 as of 1 January 2024. In this case, the dd/mm entered would be 01/01 (which corresponds to 01/01/2024).
- Example: If a participant's date of birth is 26/04/2006, they will be 17 on 01/01/2024 and therefore eligible for the Under18 grade.
The system question field Date of Birth is required for these fields to work.
- Year Level: the single, or multiple year levels of participants that be entered into this grade, e.g. 12, 15 if a senior grade.
The system question field KAMAR/EDGE Year Level is required for this field to work.
- School Sport: New to School Quota Limit: set the number of new to school participants that must enter into this grade.
A special School Roll registration form is required at the School level for this field to work which contains the relevant questions.
Allowing Ineligible Registrants to Select Grade
By default, only those who meet the grade eligibility requirements will be able to select any grade. Tick the checkbox for Allow ineligible registrants to select Grade to now allow for anyone to enter into the grade regardless of whether they meet the set criteria or not.
School Sport Settings
Meet Manager Settings
Meet manager export: these fields are required for individual events and relay grades for Swimming/Athletics.
Division: event division number
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- Swimming max 4 characters
- Athletics max 2 characters
Discipline: type of event
Swimming, distance and stroke
- 1. Freestyle
- 2. Backstroke
- 3. Breaststroke
- 4. Butterfly
- 5. Individual Medley
- 6. Freestyle Relay
- 7. Medley Relay
Example: 501 = 50m freestyle
Athletics
- Running Events: Distance without commas, such as 100, 800, 3200, 10000, 1MILE, 2MILE, HMAR half marathon, MAR
- Hurdle Events: Distance plus H, such as 80H, 400H.
- Steeplechase Events: Distance plus S, such as 2000S, 3000S.
- Race Walk Events: Distance plus W, such as 5000W, 20000W.
- Field Events: HJ High Jump, PV Pole Vault, LJ Long Jump, TJ Triple Jump, SP Shot Put, DT Discus, HT Hammer, JT Javelin, WT Weight Throw, SWT Super Weight Throw
- Combined-Events: DEC Decathlon, HEP Heptathlon, IPENT Indoor Pentathlon, OPENT Outdoor Pentathlon, TRI Triathlon, WPENT Weight Pentathlon, BI Biathlon, TET Tetrathlon, OCT Octathlon
Click here to find out about grade eligibility if you are a club or school administrator.