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Introduction to Online Registrations

Overview

The Sporty platform includes online forms that clubs and schools can use to register people. You can customise these forms with your own questions, share them via a link or embed them on your website, and accept payments online. Forms can also connect with Xero or MYOB to automatically generate invoices. When a form is submitted, the person’s details are automatically added to your database.

Sporty also provides pre-built forms for national sports organisations such as Netball NZ, NZ Football, Touch NZ, NZ Rugby League, and Softball NZ. These Superforms are the official method for registering participants and entering teams into competitions across most organised sport in New Zealand. A new Superform is automatically added each year for every club or school, making it easy to manage registrations by season.

To simplify renewals, Sporty offers a Magic Link feature. Clubs and schools can email previous participants a personalised link that opens the new season’s form pre-filled with their existing details – no login required.

 

Getting Started

The key steps for taking registrations online through web input forms are:

  1. Log in to your organisation’s Sporty site.
    Every club and school in the country already has a place reserved on the Sporty platform. If you don’t know the address for yours, use the Club / School Search. If yours is not listed, email support@sportsground.com and we’ll add it for you. Once you’ve found your organisation, log in by clicking the Admin Login link at the bottom right of the screen. If you are unsure of your login details, check with someone else who already has login details, or contact support@sportsground.com.
  2. Open Online Registrations.
    Once you’ve logged in, click the Dashboard link at the top left of the screen. This takes you to the central dashboard area, where there are tiles leading to the Online Registrations area, along with other Sporty functionality such as TeamBuilder, eNewsletters, and SuperCRM.
  3. Set up your form.
    If your sport has an official Superform, use it. Then make sure your form has the question fields needed to capture the information you want. To do this, follow the instructions in Building & Editing a Form.
  4. Add products and pricing (if people will pay online).
    See Add products & payments to a form.
  5. Let people use your form to register or renew. You can:
  6. Watch your online database grow as people register or renew through your form. You can then use other Sporty functionality, such as:

For more detailed instructions, see How to Create a Form, or browse all Online Registrations articles.

 

Good to know

  • People can still complete a blank form. Although Sporty provides methods such as Magic Links and an Autofill Wizard to pre-fill forms and save people time and effort, they can still simply complete a blank form if they wish. If a person who has registered with your organisation in the past submits a new registration, Sporty will automatically recognise them and match their details from the new record to avoid creating a duplicate person in your database. This relies on the person accurately entering key information for person matching, such as their surname and date of birth. For more information, see Person matching (SuperCRM).
  • Changed email addresses. If a person has previously completed a registration and then completes another with the same person details but a different email address, the email address will be updated to the most recent entry during person matching. An email will be sent to the original email address to let them know it has been updated and to get in touch if there are any issues or concerns. For more information, see Email address update.

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