The Grade Attributes section in TeamBuilder allows competition organisers to manage the grades used for team entries and player registrations.
Competition organisers can add new grades or select from existing ones. They also have the flexibility to set various attributes for each grade - such as deadlines for team entries and player registrations, limits on the number of teams per grade, and other options. This provides greater control over the registration process and helps tailor the experience to suit the needs of your competition and participants.
This article includes:
- Add Grades
- Edit Grade Names
- Team and Participant cut-off dates
- Max Teams
- Individual Event
- Minimum/Maximum Roles
- Grade Eligibility
- Bulk Edit
- Delete Grade
- Grade Order
To access the Grade Attributes area, click the settings cog next to your database.
Add Grades
Click + Add Grade
This will open the Add Grade modal as shown below.
To add a new grade, enter the name of the grade, click Create Grade. Continue to create new grades, then click Add. Your grades will appear in the list of available grades.
Note: If grades have previously been created for your sport, you will be able to select from any existing grades. Click the drop down Select Grade(s) to display existing grades, then tick the checkbox beside the grade name to select it.
Then, click Add.
If the grade you want to add does not yet exist, type the name of the new grade you would like to create into the field and click Create Grade as explained above.
Important: Many organisations have a large number of grades that have been created over time. Please ensure you check thoroughly through the existing grade list before creating a new grade.
The modal will identify if you are including existing grades to the participant database, or creating new ones.
Note: for additional grades to be available for selection on an existing Team Entry form, they will need to be added to the grade list in the edit Team Entry form area. SKED users can manage grades from within SKED - refer to this article for more information.
If your sport is Netball, you will be also required to select a Membership Category, which is used for the Grade Levy calculations as part of the national grade framework. It is important that these are set correctly to ensure the correct fees are captured.
Click Add and the grades will now appear assigned to the participant database.
Edit Grade Name
You can modify grade names by clicking on the edit pencil, this will allow you to edit the grade name.
Grade Settings
Team Entry and Participant cut-off dates
By default, the date displayed for Team Entry Open date, Team Entry Cut-off date and Player Selection Cut-off date will be the the opening and closing dates set against the player registration Superform.
You can modify values set for each grade by clicking the edit pencil. This will make the fields editable. Or typically, you would use the bulk edit feature to edit all grades in your competition at the same time.
We recommend a Team Entry Cut-off date is always set, to prevent teams entering into the competition when you are ready to create the draw.
Note: Grade open/closing dates do not apply to competition owners whom can add teams, and add/remove players after the cut-off dates.
Max Teams
Set the maximum teams that can enter the grade. Once the maximum teams limit is reached no new teams can be created.
Individual Event
If the sport has individual grades, tick the box under Individual Event.
In TeamBuilder, the grades that are identified as Individual Events (above), will appear as shown below.
To find out more about Individual Events, click here.
Minimum/Maximum Roles
There is the ability for you to set minimum and maximum requirements for team entries. For example, you may want to set that each team has at least one Coach entered. If this requirement is not met, it does not prevent the team being entered into the competition but it does clearly visibly show that team is "incomplete" and has not met minimum requirements.
To set the requirements click the settings cog under the heading Min/Max Roles beside the grade that a min/max role needs to be set.
A list of all roles that are available for people to register to on that participant database will appear. Enter a minimum value and a maximum value for each role as applicable, then click Save Changes.
Teams in this grade will now be visually identifiable in SKED, TeamBuilder and in Teams reports when they have not met the minimum requirements. Clubs and Schools will be unable to add participants to a team once they have passed the maximum participants allowable for that role.
You can also set the maximum number of teams that can be entered into the grade.
If a team does not meet the set min/max criteria, the team will appear in TeamBuilder with a red circle around it to visually identify that an action is required.
Grade Eligibility
Grades can be set up to restrict/warn if a player does not meet age/gender/year level conditions.
To find out more about Grade Eligibility, click here.
Bulk Edit
Many grade attributes can be shared across similar grades. For example, all of your Senior Grades or Junior Grades might have the same team entry closing date. The Bulk Edit tool allows you to set any grade attribute to multiple grades at once, instead of requiring you to edit each grade individually.
First, tick the checkboxes next to the grades that you want to modify with Bulk Edit. You can select all or some.
Click Bulk Edit.
Now, select the field that you want to set, then enter the value that should be set for that field. You can set multiple Grade Attributes at one time by clicking Add Field.
Click Save Changes to save the values and your grid view will update the grades you selected.
Click the Back button to return to TeamBuilder.
Delete Grade
We recommend exercising caution when deleting a grade. If you have more than one SKED administrator for your organisation ensure you check internally before proceeding to delete a grade.
Do not delete grades from within the Admin Settings > Manage Grades area. Grades should only be deleted from TeamBuilder.
If you no longer want a grade to appear for selection in your participant database, you can delete the Grade by clicking the rubbish bin icon. This will delete the grade from the participant database for this season, but will not delete the grade entirely. This action can only be completed if there are no team entry forms or competitions already created this season that are using this grade.
A grade that is being used in a competition will have a grey bin icon and can't be deleted. A grade that is not being used will have a red bin icon and can be deleted.
Grade Order
Grades can be set in an order that is specific to your organisations requirements.
This is important if the SKED administrator is setting a restriction in the scoring app preventing players from playing down a grade as the grade hierarchy which determines what grades are above or below one another is set in this area.
The display of grades in SKED and in the Draws & Results widget are also determined by this grade order.
To edit the order of your grades go to Manage Grades within Admin Settings on the dashboard.
Click on the + icon for a grade and drag and drop the grade into the order you require.