Competition organisers can choose the available grades for player registrations and team entries. You have the flexibility to set various attributes for each grade, including deadlines for team entries and player registrations, as well as limits on the number of teams allowed in a specific grade among other options. This gives you control over the registration process and helps to customise the experience for participants.
This article includes:
- Add Grades
- Team and Participant cut-off dates
- Max Teams
- Individual Event
- Minimum/Maximum Roles
- Grade Eligibility
- Bulk Edit
- Delete Grade
To access the Grade Attributes area, click the settings cog next to your participant registration database.
Note: If you are a Rugby organisation, turning on grades are enabled by making a grade active/inactive in the NRD.
Add Grades
Click +Add Grade
This will open the Add Grades modal as shown below.
You will be able to select from any existing grades by ticking the checkbox beside the grade name.
Then, click Add.
If the grade you want to add does not yet exist, type the name of the new grade you would like to create into the field and click Create Grade.
Important: Many organisations have a large number of grades that have been created over time. Please ensure you check thoroughly through your grade list before creating a new grade.
The modal will identify if you are including existing grades to the participant database, or creating new ones.
If your sport is Netball, you will be also required to select a Membership Category, which is used for the Grade Levy calculations as part of the national grade framework. It is important that these are set correctly to ensure the correct fees are captured.
Click Add and the grades will now appear assigned to the participant database.
Grade Settings
Team and Participant cut-off dates
By default, the grades will inherit the team entry open date, team entry cut-off date and player entry cut-off date from the opening and closing dates that registrations can be taken on the participant databases.
You can modify values set for each grade by clicking the edit pencil. This will make the fields editable.
These dates do not apply to competition owners whom can add teams, and add/remove players after the cut-off dates.
Max Teams
Set the maximum teams that can enter the grade. Once the maximum teams limit is reached no new teams can be created.
Individual Event
If the sport has individual grades, tick the box under Individual Event.
To find out more about Individual Events, click here.
Minimum/Maximum Roles
There is the ability for you to set minimum and maximum requirements for team entries. For example, you may want to set that each team has at least one Coach entered. If this requirement is not met, it does not prevent the team being entered into the competition but it does clearly visibly show that team is "incomplete" and has not met minimum requirements.
To set the requirements click the settings cog under the heading Min/Max Roles beside the grade that a min/max role needs to be set.
A list of all roles that are available for people to register to on that participant database will appear. Enter a minimum value and a maximum value for each role as applicable, then click Save Changes.
Teams in this grade will now be visually identifiable in SKED, TeamBuilder and in Teams reports when they have not met the minimum requirements. Clubs and Schools will be unable to add participants to a team once they have passed the maximum participants allowable for that role.
You can also set the maximum number of teams that can be entered into the grade.
If a team does not meet the set min/max criteria, the team will appear in TeamBuilder with a red circle around it to visually identify that an action is required.
Grade Eligibility
Grades can be set up to restrict/warn if a player does not meet age/gender/year level conditions.
To find out more about Grade Eligibility, click here.
Bulk Edit
Many grade attributes can be shared across similar grades. For example, all of your Senior Grades or Junior Grades might have the same team entry closing date. The Bulk Edit tool allows you to set any grade attribute to multiple grades at once, instead of requiring you to edit each grade individually.
First, tick the checkboxes next to the grades that you want to modify with Bulk Edit. You can select all or some.
Click Bulk Edit.
Now, select the field that you want to set, then enter the value that should be set for that field. You can set multiple Grade Attributes at one time by clicking Add Field.
Click Save Changes to save the values and your grid view will update the grades you selected.
Click the Back button to return to TeamBuilder.
Delete Grade
If you no longer want a grade to appear for selection in your participant database, you can delete the Grade by clicking the rubbish bin icon. This will delete the grade from the participant database for this season, but will not delete the grade entirely. This action can only be completed if there are no team entry forms or competitions already created this season that are using this grade.
A grade that is being used in a competition will have a grey bin icon and can't be deleted. A grade that is not being used will have a red bin icon and can be deleted.