If you are a competition organiser, you can export competitions reports from TeamBuilder. These reports include a teams report, an invoicing report, and the ability to create invoices in bulk for all (or selected) organisations. To access the invoicing report and bulk invoicing feature, you will need to first contact support@sportsground.com to enable this for your organisation.
If you are a school entering teams into a competition run by another organisation, click here.
In this article:
- Competition Reporting
- Invoicing functionality
Competition Reporting
1. Click Export on the top right of TeamBuilder.
2. Select which Season you want to report on.
3. Once the Season has been selected, the remaining filters will be populated. Click any filter drop-down to select or deselect options to customise your report. Tick Export Teams then click Send.
An email with the export file will be sent to the logged in user.
A message will display confirming that your export is in progress. Click Ok to return to TeamBuilder.
Click the attachment received in your inbox to download and open the file.
Example of the Export Teams Report File
If your organisation has enabled the TeamBuilder invoice feature, your export options will vary as shown below.
Please note that Invoices Report and Create Invoices will only be visible if you have contacted support@sportsground.com and have had this area enabled for your organisation.
- Invoices Report
- Create Invoices
Invoices Report
If you have added Team Entry Fees, Court Levy's or other products to your Team Entry forms that you have set up to have schools or organisations be invoiced later, and you want to view what, the quantity and the amount owed by each school or organisation, tick Invoices Report.
Example of the Invoices Report Exported File
Create Invoices
If you are ready to invoice all schools or organisations, tick Create Invoices to automatically create draft invoices directly in Xero or MYOB based on the filters set above. The invoice will be created inheriting the invoice settings of the Team Entry Form against the competition.
Invoices will be created with one product per line item. This means if there are multiple charges for one product, they will be consolidated and the value displayed against the product on the invoice will be the total of all charges.
Automatically Create Invoices setting must be DISABLED (unticked) against the Team Entry Form Xero/MYOB Settings for this to feature to work.
Example of draft invoice in Xero
Example of PDF invoice