If you have manually created an online form in the past it is easy to make a copy of it. This is commonly done when a year or term changes and you want a new form (and database) for the new period.
Copying an existing form saves you from having to create a new form manually. The newly copied form will have all the same text, fields and settings of the original form that it was copied from.
Note: You cannot copy an official form (SuperForm) that is provided by your governing body. If you use an official registration form and you need a new version of it for the new season, please request this from your governing body.
To copy a form, go to Online Registrations from your Sporty Dashboard. Then click the copy icon that is to the right of the original form you wish to copy.
The system will ask if you wish to assign the new form to the next year. This is ticked by default since this is what people most commonly wish to do. It will cause the new copy of the form to be set one year greater than the original form. It will also automatically create a roll-forward relationship between the original form and the new form to allow you to easily roll copies of the registration records from the original database into the new database that is associated with the new form.
You should untick this box if you are wishing the new form to have the same year value as the original form (for example, if you simply want a new form for a new term within the same year, or if you want a new form for other purposes). If you do untick this box, it will not create a roll-forward relationship between the original form and the new form. Link existing form to new form is also ticked on by default. So if you want that relationship to exist to allow you to easily invite the original database of people to re-register on the new form, or for you to easily roll people forward from the original database into the new database then you'll need to manually link the forms.
Retain administrators will be on by default. This is where an organisation has multiple administrators but some may have limited access to only one form. Unticking this would mean that this administrator would not have access to the new seasons form.
Click Save to complete creating a copy of your form. The new form will appear in your list of forms in Online Registrations.
You can now edit the new form, rename it, and check that its text, question fields, and payment details (if any) are appropriate for your purposes.
You may note that, if you used attendance fields in your form (see this article regarding these fields) the fields have now been pre-emptively cleared/removed for the new season. The fields can now be set up once more using the new dates.