TeamBuilder is a web utility for creating teams for competitions and entering and managing people into those teams. TeamBuilder is used by most team sports in New Zealand as the method for clubs and schools to enter teams into competitions, and to put players into those teams. You can perform all TeamBuilder actions from desktop computer, tablet or mobile.
Access TeamBuilder via your Dashboard then click the TeamBuilder tile. If you don't have a login or don't know how to go to the Dashboard, please see this article on Getting Started with Sporty.
- Landing in TeamBuilder
- Using TeamBuilder (creating teams, adding players, filtering)
- Frequently Asked Questions (FAQs)
Landing in TeamBuilder
Opening TeamBuilder will display a list of all years containing competitions that have been set up. Panels for each year start collapsed - click one to expand it and see the name of the competition owners (including your organisation) underneath the specific sports, followed by a drop-down of all competitions that are available to enter.
Click the drop-down to expand the competitions available to enter, then click into a specific competition to work with TeamBuilder to create teams, add players to teams, and more.
Searching & Filtering Competitions
The top of each year has a search filter, and a toggle to show all competitions or to show only those that are open for entry.
By default All competitions will be displayed.
To search, click the magnifying glass and enter the name of a sport or registration form (ensuring Show All competitions is toggled on) and all matching competitions will display.
The toggle allows you to filter the display to either show All competitions or to show only those competitions that are Open for entries (open for team entries i.e. that the Team Entry Cut-off date hasn't been reached).
- If the toggle is set to All competitions, it will display every competition that is available to the organisation.
- If the toggle is set to Open for entries, it will filter the competitions to only show ones that have an open Team Entry date. If the Team Entry Cut-off date has been reached, the competition will not display. If a competition includes multiple grades with different Team Entry Cut-off dates, the grade with the earliest date to reach cut-off is what determines whether the competition is visible when Open for entries is set.
Export TeamBuilder Competitions
If you are an organisation that only enters teams into competitions run by other organisations, i.e. a school entering a regional competition organised by an association, you can export a report that contains all the teams your organisation has entered in to all competitions available to you.
To export a CSV file of selected competitions within TeamBuilder, click Export. This report allows you to see a consolidated view of all competitions and teams that your organisation has entered into.
Select the Season and the Competition (or competitions) that you wish to export then click Export Teams.
The export file will look similar to the below example with the following data displayed:
- Sport
- Superform Name
- Team Entry Form Name
- Club/School Name
- Grade
- Team Name
- Team Id
- Governing body
- Regional body
Expand Competitions
To view competitions associated to the organisation noted, click the comps drop-down.
If no competition exists yet, please contact your competition administrator.
Click into individual teams to open the team view.
If the Club/School can enter multiple competitions for the same sport through different organisations.
If for example, your Club plays in netball competitions with Central Otago Netball, Netball Upper Clutha and SISS Netball Association, your TeamBuilder landing page view will display similar to shown below.
The Competition Owner, i.e. Central Otago Netball, will be displayed as its own panel where when the competition drop-down is clicked, it will display the competition that your Club can enter at this organisation.
Competition and Teams Drop-down
The number of competitions available to enter are displayed, as well as the number of teams entered into each competition. Click the teams drop-down to view the teams that have been currently entered by your organisation.
All teams entered will be displayed.
Click into a team to open the team view display.
Click into the competition name to load TeamBuilder.
Alternatively, click the competition name, e.g. Competition: School Sport - Football Comp to open TeamBuilder for the competition.
If a person is ONLY a Team Admin/Team Manager they will only be able to view the teams at a glance and click to open only their team from TeamBuilder.
Note: If you are a competition administrator that is using SKED, you have more options available to you in TeamBuilder. Click here to learn more about TeamBuilder for Competition Administrators.
Team Entry Cut-off and Player Selection Cut-off dates
The dates displayed are for whichever grade within the competition is to reach the Cut-off date first.
For example, Boys Tournament may have 3 grades; Mixed, Senior and Junior. The Team Entry Cut-off dates could be as follows. Mixed - 31/10/2024, Senior - 1/11/2024 and Junior - 10/11/2024. The earliest Cut-off date is Mixed, therefore this date is displayed when viewing the competition in this display.
Number of People
This displays the total number of people with the role of Participant or Player that are in each competition.
Using TeamBuilder (creating teams, adding players, filtering)
Once you've selected a competition, TeamBuilder will display a list of the people already registered to the player database on the left, with the grades available to enter a team into on the right.
To add a team, click the grade name to expand the view, then click + Add Team.
Note: Entering a team into a competition can be done either by logging into your site and going to TeamBuilder, or by receiving the Team Entry form link sent to you by the competition organiser. Both methods will add a team into a competition.
- For more detailed instructions on how to add a team to a grade click here.
- For information about the team view, click here.
Move people into a team by either dragging & dropping players from left to right, selecting multiple people and moving at once. Manually add a new player who hasn't yet registered or invite a player/players to register themselves directly to the team.
- For more detailed instructions on how to add players into a team, click here.
- For help adding a player to multiple teams or competitions, click here.
Filtering the displayed database
You can use the tools in the blue bar at the top to help you filter, search, or sort your database to make grouping people for team selection easier.
Who’s entered
The people panel has three tabs. Each shows how many people it holds.
- Entered - People in a team in this competition.
- Not Entered - People registered on the form who aren’t in this competition yet.
- All Registered - Everyone registered on the form. The Competition column shows which competition each person’s team is in. Click the column heading to sort by it.
TeamBuilder opens on Entered, or on All Registered if nobody has been entered yet.
To put someone who isn’t entered into a team, click + Add to competition on their row, select the grade and team, then click Add.
Note: The tabs only show when this season’s registration form is selected in the drop-down menu beside People.
Choosing which grades show
- Click the grade drop-down menu beside Teams. It reads ‘All Grades’ when every grade is showing.
- Type in the search box to find a grade, then tick the checkbox beside each grade you want to see.
- Click Done.
Only the grades you ticked show, and the drop-down menu says how many are selected. TeamBuilder remembers your choice next time. To see every grade again, open the drop-down menu and click Clear.
Team View and List View
On a computer, choose how teams are shown with the Team View and List View buttons under Teams.
- Team View - Each team is a tile.
- List View - Each team is a row, with its members listed underneath. Click Expand all or Collapse all to open or close every grade.
TeamBuilder remembers which view you chose on that computer. You can drag people onto a team in either view.
Note: In competitions with individual events, teams always show in List View, and the Team View and List View buttons don’t appear. On a phone, teams show in Team View.
What List View shows
Each grade shows its Team entry cut-off and Person entry cut-off dates. Once a date has passed, it turns red with a lock.
Each team row shows:
- The team’s logo, or a team icon if it has no logo. The ring around the logo turns red if the team has fewer people than the grade’s minimum.
- The team name and its club or school.
- How many people are in the team. If the grade has a minimum and maximum number of players, it shows both, for example ‘1 of 2–3’. This turns red when the team is below the minimum.
- Team details, which opens the team window.
If a team’s name is red, something needs fixing. Hover over the name to see what.
Each member is listed under their team, with their role. To take someone out of the team, click the X beside their name, then click Remove from team.
To add someone to a team, click + Add member. The registration form opens with the grade and team filled in. To add a team to the grade, click + Add team at the bottom of the grade. If the grade has player limits, they show beside it, for example ‘2–3 per team’.
When you can’t add a member or a team, a message beside the button says why:
- ‘Team full’ - The team has reached the grade’s maximum number of players.
- ‘Person entries closed [date]’ or ‘Person entries open on [date]’ - Members can only be added between these dates.
- ‘Team entries closed [date]’ or ‘Team entries open on [date]’ - Teams can only be added between these dates.
For instructions on how to add a coach, manager, or other non-playing person to a team for the Sport of Rugby League, click here.
For TeamBuilder FAQs, click here.