TeamBuilder: Entering People into Individual Events - For Clubs/Schools – Sporty Online Support Centre

This article is for club and school sport coordinators. Some competitions, such as cycling, athletics, or swimming championships, have individual events as well as relay or team events. In these competitions, you enter each person straight into the events they’re competing in. For individual events, you don’t need to create a team first or ask people to choose their events on the registration form.

Opening The Competition

Once logged in, click Dashboard, then click the TeamBuilder tile.
Click the name of the competition you’re entering.

TeamBuilder opens with your people on the left and the competition’s events and grades on the right. Each individual event shows its name and the number of people entered, for example. Click an event to expand it and see who is entered.

Finding the people to enter

The people panel has three tabs:

Entered - People already entered in this competition. Each event or relay a person is entered in shows on its own row.
Not Entered - People registered on the form who aren’t entered in this competition yet.
All Registered - Everyone registered on the form.

Each entry has its own row, so you can see what everyone is entered in. The Grade/Event column shows the event, or the grade for a relay or team. The Team column is blank for individual events and shows the team for relays. The tab counts show the number of people, not rows.

To see who is entered in one event, search for the event’s name. On the All Registered tab, the Competition column shows which competition each row is for, including entries in other competitions.

You can also enter people who haven’t registered for this season yet. Click the form name drop-down menu beside People, then select last season’s form or your School Roll.

On last season’s form, anyone who hasn’t registered this season shows ‘Not registered for [year]’ in the Team column. Click Register for [year] and add to competition (Register for [year] and add on a phone).
On the School Roll, click + Add to competition.

The panel tells you that adding them also registers them on this season’s form. If any required details are missing, the registration form opens so you can fill them in. They’re entered once you save it.

Note: The Entered, Not Entered, and All Registered tabs only show when this season’s form is selected.

Entering People Into Individual Events

There are three ways to enter someone into an event. Use whichever suits you.

Using Add to competition

This is the quickest way to enter one person into several events at once.

On the Not Entered or All Registered tab, find the person and click + Add to competition.
A panel opens under their name, listing the events and grades they’re eligible for. Tick the checkbox beside each event you want to enter them in.

Some events show greyed out with a reason, such as ‘Entries closed [date]’ with a lock, ‘Entries open [date]’, or ‘Max events reached’. If there’s nothing to enter them in, the panel says why, for example ‘No eligible grades for Alex.’
If an event needs a qualifying result, enter it in the field that appears. See Qualifying Results.
Click Add selected.

Note: If the competition limits how many events each person can enter, the panel shows how many they’ve used, for example ‘Up to 3 events per person · 1 of 3 used’. Once they reach the limit, the other events show ‘Max events reached’.

Using Add Person

On the right, click the event to expand it.
Click + Add Person under the list of entrants.
Type at least three letters of the person’s name, then click their name in the list. Their date of birth shows beside it to help you pick the right person.

The person is entered straight away. If a name is greyed out, the reason they can’t be entered shows beside it, for example ‘Max events reached’.

Dragging and dropping

Drag a person from the people panel over an event on the right. The event is outlined in blue if they can be entered. Drop them, and a message confirms they’ve been added.

If someone can’t be entered into an event, it’s outlined in red while you drag, with the reason underneath. For example, they might not be eligible, might already be entered, might have reached the maximum number of events, or might not be registered as a player.

Note: Dragging and dropping isn’t available on a phone. Use Add to competition or Add Person instead.

Entering several people at once

Tick the checkbox beside each person.
Click Add X People to Competition. The number matches how many people you’ve ticked.
Tick the checkbox beside each event to enter them in, then click Add selected.

If anyone can’t be entered, an ‘Unable to enter’ message lists who and why. Everyone else is entered.

Qualifying results aren’t asked for when you enter several people at once. Add them afterwards, as shown in Qualifying Results.

Entering Relay And Team Events

Relay and team events work the same way as other team competitions in TeamBuilder.

Click the relay grade to expand it, then click + Add team to create your team.
Click + Add member under the team to add people.

You can also select the grade in + Add to competition, then pick the team from the Select team drop-down menu.

If your organisation has only one team in the grade, it’s picked for you. You can also drag a person onto a relay team to add them straight away, or onto the relay grade’s heading to choose the team.

Note: Relay and team events don’t count towards the maximum number of events per person.

Note: You need to create the team before you can add people to it. If you haven’t, Add to competition shows ‘No team yet. Use Add team under the grade first.’

Qualifying Results

Some events ask for a qualifying time or distance. Times are entered as minutes, seconds, and hundredths, for example ‘01:02.34’. Distances are entered in metres and centimetres.

If a result isn’t in the right format, a message shows the format to use, for example ‘Enter a time as mm:ss.SS, for example 01:02.34.’ You can’t click Add selected until it’s fixed. Once saved, results show beside each person’s name under the event.

When you enter someone through + Add to competition, a field for their result appears under the event. If you enter someone another way, or the result isn’t known yet, add it later:

Expand the event on the right.
Click Needs time (or Needs distance) beside the person’s name. If the result is optional, the link reads Add time or Add distance.
Enter the result, then click Save.

To change or remove a result, click it, enter the new result or clear it, then click Save. You can add or change results even after entries close.

Note: ‘Needs time’ or ‘Needs distance’ means the event requires a result and this person doesn’t have one yet.

Removing An Entry

Expand the event on the right.
Click the X beside the person’s name.
Click Remove to confirm.

The person is removed from that event only. Their registration and any other entries stay.

Seeing Entries On A Registration Form

You can see what a person is entered in without going back to TeamBuilder. When you open their registration from Online Registrations, SuperCRM, or TeamBuilder, the Individual events panel at the bottom of the form lists their entries.

Each competition’s name is shown, with the person’s events beside it.

The panel is read-only. To enter someone in an event or remove them, use TeamBuilder as shown above. Saving the registration form doesn’t change their entries.

Note: The panel only shows for people entered in at least one individual event. Entries on registrations that haven’t been paid don’t show.

Note: Only administrators see the panel. People opening their own registration, including from a link in an email, don’t.

Your Entry Contact

Your entry contact is the person the competition organiser gets in touch with about your entries. Their name, phone number, and email show at the top of TeamBuilder, next to Entry contact:. This bar only shows on competitions with individual events. Your entry is created automatically when you enter your first person, and you’re saved as its contact.

To change the contact or answer the organiser’s questions, click Edit to open your team entry form. If you click Edit before entering anyone, your details are filled in for you, but you only become the contact once you save the form.

Note: The bar turns red if there’s no contact (‘Entry contact not set’) or if required questions on the entry form still need answering.

Closing Dates And Limits

Once entries close, you can’t enter people into events or remove them. The event shows ‘Entries closed’ with the date. Contact your competition organiser if you need a change after this.
You can still click Edit on the entry contact bar after entries close.
You can only enter people into events they’re eligible for, such as by age group and gender.
If the competition sets a maximum number of events per person, nobody can be entered into more than that.
You can still add or change qualifying results after entries close.
Only people registered as players can be entered into individual events. Coaches and managers can still be added to relays and team events.

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