If your organisation uses online forms from Sporty, you are able to email people in your database a unique 'magic link' they can click to see a form with all their known details automatically pre-filled for them. This 'magic link' method avoids all the issues commonly associated with requiring people to login to see their details.
Over 500,000 people use magic links from Sporty every year to re-register for a new season or sign up for a holiday programme or event. There are different ways that organisations can use Sporty to email people a 'magic link'.
Sending invitations to re-register from SuperCRM
The quickest way to send a group of people a magic link they can click to see your online form (automatically prefilled with their own details) is from SuperCRM. Instructions for this are here.
Sending invitations to re-register from the Online Registrations area
On older method to send a group of people a magic link they can click to see your online form (automatically prefilled with their own details) is from the Online Registrations area. Instructions for this are below.
Navigate to the Online Registrations tile - found in the Dashboard. Click on the email button beside the form/database of the previous season/year's form.
Note: If you have not already created your new form, simply copy an existing form - this will save time by copying all the question fields for you. It will also link the new form to the existing/old form, which is necessary for the email button to be available to send the magic links for you.
Clicking on the email button will open a pop-up window. Here you are able to alter the text that gets sent with each email - it's a good place to include information about season start dates, registration fees, or contact information. When ready, click Send email and this will send each person that was registered in the existing/old form/database a unique link they can click to reach your new form, already pre-filled with their details.
When people click the magic link in their email it will open the new form, pre-filled with their information from the previous season. They can update their details, make payment (if you have enabled this option), and submit their registration online. Once submitted, they will now appear in your database for the new season.
View the database associated with a form by clicking it from the Online Registrations tile. When viewing your a database, people that have already re-registered into a new (linked) form will be highlighted in green.
Note: that you can exclude people from receiving the bulk email with the magic link if you wish, by firstly unticking the Email checkbox to prevent that person from being emailed (see image below).
With Online Registrations, you are able to invite your database to re-register as many times as you wish. If people have already re-registered they will not be sent a second invitation - it is only sent to those who have not registered on the new form.
Sending an invitation with a magic link to an individual
If there is a specific person you would like to invite to re-register without inviting the entire database, simply select the form in Online Registrations to view the list of registrants, then click the envelope icon to the right of the person's name.
This will open up a dialogue box showing the name of the person that the invite will be sent to. You can then personalise the message before sending.
Sending a Magic Link from SuperCRM
For instructions that show how easy it is to send a Magic Link from Sporty SuperCRM, please refer to this support article: Send Invitation to Register (SuperCRM) – Sporty Online Support Centre (sportsground.com)
How registrants can unsubscribe from invitations to re-register
When an organisation invites a database back to re-register, an email is sent to existing members. If a member no longer wishes to register with the organisation, they are able to unsubscribe by clicking on the unsubscribe link at the bottom of the email. They will then no longer receive emails from the organisation.
