The Sporty platform includes web input forms that allow clubs and schools to register people online. Each club/school can add your own question fields to a form, and then send people a link (URL) to your form, or simply display your form on your website. The forms also allow you to accept payments online and they can be connected to Xero and MYOB to automatically raise invoices if you wish. Whenever someone completes and submits a form, their record is automatically added to your online database for that form.
Although you can use Sporty to create your own web forms from scratch, Sporty also provides a number of pre-built web forms on behalf of national sports organisations such as Netball NZ, NZ Football, Touch NZ, NZ Rugby, Softball NZ and other sports codes. These pre-built forms are called 'SuperForms' and are the official method for registering participants into national databases and entering people and teams into competitions for most organised sport in New Zealand. A new SuperForm is automatically added for each club/school every year, so it's easy to see and communicate with whoever registers in any particular season.
Since the majority of people who registered last year tend to renew for the next season, Sporty also provides a clever 'Magic Link' method that lets clubs/schools email an invitation to participants from last year to renew for this year. These emails automatically include a 'Magic Link' (encoded URL) that each person can click to be taken to the form for the new season where it is automatically pre-filled with their own last known details. This makes it easy for people to renew and avoids the headache associated with having to login.
The key steps for taking registrations online through web input forms are:
- Ensure your web form has the question fields needed to capture the information you want. To do this, follow the instructions to Edit a Form.
- If you're letting people pay online, add 'products' and pricing to your form.
- Once you're happy with your form, let people use it to register or renew by:
- Use a link to the blank version of your online form from your website, Facebook or e-Newsletter.
- If you use a website on the Sporty platform, it's easy to display your form on a page there.
- Use Sporty to send a 'Magic Link' to everyone who registered last season, so they can see their own details prefilled in your form to easily update and submit it without needing to login.
- Manually roll registrations forward from last season to your new form/database (note this is disabled for sports codes that require participants to self-register).
- Watch your online database grow as people register/renew through your web form. You can then use other functionality from Sporty such as:
There is a place on the Sporty.co.nz platform already reserved for every club and school in the country. If you don't know the address for yours, please use this Club / School Search. If yours is not listed, just let us know at email@example.com and we'll add it for you.
Once you've found your organisation on the Sporty.co.nz platform, login by clicking the Admin Login link at the bottom right of the screen. If you are unsure of your login details, check with someone else who has login details already or contact us at firstname.lastname@example.org.
Once you've logged in, click the Dashboard link at the top left of the screen. This takes you to the central dashboard area where there are buttons leading you to the Online Registrations area, along with other functionality of Sporty such as TeamBuilder, e-Newsletters and SuperCRM member management system.
Although Sporty provides methods such as Magic Links and an Autofill Wizard to automatically pre-fill forms for people to save them time and effort, they can still simply complete a blank form if they wish. If a person who has registered with your organisation in the past submits a new registration, Sporty will automatically recognise them and match their details from the new record to avoid creating a duplicate person in your database. This relies on the person accurately entering key information for person matching, such as correctly entering their surname and date of birth.