If registrants should be prevented from selecting their own events, some additional setup can be done to hide the Individual Event questions. Club/school admins can then update the registration with the event selections when moving the registrants into their 'team of athletes'.
There are a couple options for how this can be achieved. Either, the event options can be completely hidden from the registrant or a section can be added for registrants to 'register their interest' in certain events. In each case, the final Individual Event selection will be left for the club/school admin to answer.
It is recommended to follow this article before continuing with the steps below as some previous setup is assumed to be completed.
This article contains...
- Setup to Hide All Event Options From Registrants
- Setup for Registrants to 'Register their Interest' in Events
Setup to Hide All Event Options from Registrants
With this setup, registrants will not be shown any questions about event selection and the events will be selected by the club/school admin.
1. Set all existing sections, that contain an Individual Event question, to be Admin Only. This is done by checking the Admin Only checkbox for each question in the section.
This will prevent registrants from seeing these sections at any point. Including if they have selected the Competition Team Grade which would meet the existing condition to show the section.
2. Confirm that the first section containing an Individual Event question has the question set to be Required.
This will cause the registration form to open automatically when the person is moved into the club/school's 'team of athletes' in the Competition Team Grade. At this point, the admin will be able to see the sections containing the Individual Event questions and will select the events for the person.
Note: This step should be skipped if the competition also includes regular/team event grades. This will prevent registrations from being opened automatically but will prevent issues with registrants that are entered in an Individual Event and a Team Event grade.
Applying these two steps to your registration form will prevent registrants from seeing any questions relating to event entry. All event selections will need to be completed by a club/school admin.
Setup for Registrants to 'Register their Interest' in Events
With this setup, registrants will answer checkbox questions to indicate which events they are interested in being entered in. Club/school admins will then confirm the event selections when adding registrants to their 'team of athletes' in the Competition Team Grade.
1. This setup starts with the same changes as above. So, follow steps 1. and 2. from the section above before continuing.
2. Click + Add New Section to add a new section.
3. Click + Add Condition and add a condition to SHOW the section based on the registrant's Grade selection. It should look like the below.
Replace School Sport Champs 2025 with the name of your Competition Team Grade
4. Add a new Checkbox question to the section for each Individual Event that is available at the competition.
When filling out the form, registrants will check the box for each event they are interested in entering to 'register their interest'. It will not actually enter them into the event/s that they select.
When the club/school's administrator is moving registrants into their 'team of athletes' they can refer to the checkbox selections but will make the final decision on event entries when they answer the Individual Event questions in the Admin Only sections.