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Roll a person forward in the database

As a administrator you can roll a person forward from one database to the next. This is most commonly used to re-register people from one season or year to the next. This functionality is only possible if you have one form/database that is linked to have a relationship with another form/database. This linkage normally exists automatically for you if you are using official forms provided by a governing body. However, you can also create this linkage yourself manually if you are using local forms/databases that you have created yourself.

Once you have one form/database that is linked to a newer form/database, you can roll a copy of each person's record forward from the older form/database to the newer form/database.

To do this, login and go to your Dashboard, then click the Online Registrations tile. Click on the name of the original form/database that holds the record for the person you wish to roll forward to the newer form/database. Click the roll forward icon beside the name of the person you wish to roll forward.

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This will open the form for the new season, automatically pre-filled with the person's details. The First Name, Last Name and Date of Birth are locked to the person's record, hence they are greyed out and cannot be changed on this form. When you have updated all the details that you know to have changed,  click Submit. 

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A record for the person will be added to the newer database. If you view their record in the older database, you will see that it is now highlighted with a green background colour. This indicates that the person exists in the newer database.

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