If you are using attendance tracking fields for events, you may want attendees to have the ability to sign in and sign out as they arrive and leave on a tablet made accessible for this purpose or other device. This is not limited to the attendees themselves, as you may be running an event for youth which may require an authorised parent/guardian to drop/pick up the youth. The authorised parent/guardian can then sign in or sign out the youth as they arrive or are picked up. Any sign ins or sign outs will be captured as an audit trail record within your SuperCRM.
Please contact support@sportsground.co.nz if you would like to introduce this feature for your organisation as this is a premium paid feature.
The Sign In / Sign Out Kiosk
To load the kiosk on a tablet for attendees to access for sign in and sign out, please follow the below guide.
Beside your event form that takes attendance, click the Attendance List icon.
The Attendance List modal will appear displaying the list of attendees.
To enter/load the kiosk, click Sign In / Sign out.
You have the option to open the kiosk showing both Sign In and Sign out functions, or one and not the other. By default both functions will be ticked. Click Done to open/load the kiosk on your tablet or other publicly accessible device.
If both Sign In / Sign Out are selected, the kiosk view will be displayed as below.
If for instance you have a tablet that is specifically for recording attendances using sign in and sign out, you may want to make the kiosk Fullscreen which you can do by clicking Fullscreen on the top right.
Please note that once the kiosk has been entered and set up on the tablet by the administrator, you will be logged out of your Sporty site. This is to ensure that if the kiosk is closed, no information is available to access unless known Sporty credentials are entered.
Example: selecting Sign Out only.
The kiosk will only display a button to sign out. No other options are made available.
When a registrant is signed out, this view is what will display.
Attendance Sign In
To record an attendance sign in, the person signing in the attendee will first click Sign In beside their name, which will then load the below screen.
The names listed on the kiosk are populated by fields on the event form: Parent/Guardian and Additional Authorised Person. If someone other is signing in or out the attendee, they must select Other and enter their details along with a signature.
For example, Jenny Barnes is signing in Henry Barnes to the event.
Jenny must select her name, then draw her signature in the space provided.
Jenny will then click Save.
The exact time that Jenny clicks Save will be the time that Henry Barnes is recorded as having signed in to the event. This cannot be changed.
Example of using 'Other' to sign in an attendee.
This option may be used if the attendee themself is signing in. They will enter their first and last name into the name space provided, then enter their signature before clicking Save.
Attendance Sign Out
To sign an attendee out upon pick up, or departure from the event click Sign Out from the kiosk.
The person signing out the attendee must select their name, or 'Other' if they are not listed, and enter their signature. Remember to click Save once entered.
The kiosk will display as shown below.
In this example, the attendee may have arrived early but had to go home due to unforeseen circumstances hence the early sign in / sign out times recorded.
When the administrator is logged into their site and viewing the Attendance List for the event, they will now see who had attended and who was due (and who was due but did not attend).
Sign In / Sign Out Audit Trail
Whenever an attendee is signed in or out, this is recorded in their SuperCRM Audit tab.