Adding and Removing Teams from Sections

Overview

There are several scenarios where a team is removed from or added to an existing competition. The following examples are based on typical situations that may arise either before a competition gets underway or once it's in progress.

We recommend exporting the draw before it's removed from the calendar, to retain a record of any manual editing and officials previously assigned. Any assigned officials will need to be re-assigned once the draw is returned to the calendar, and the fixtures will need to be re-published.

It's important to note that regenerating a draw will override any manual editing, replacing it with a standard draw using SKED™ algorithms. Regenerating a draw mid-way through a competition will not take into account fixtures that have already been played, and could unbalance the draw - resulting in teams playing each other more than once, or not playing some teams at all.

Adding or removing teams before a competition commences

The following examples are based on competitions that have not commenced. In all scenarios, first export the entire existing draw to retain a copy. Then:

1. Click Added in Section View. 
2. Click Edit Draw.
3. Select a date prior to the start of the competition.
4. The draw is removed from the calendar and enters edit mode.
5. Close the draw modal.

A team withdraws before the start of competition, from a draw without a bye.

1. Drag the withdrawing team out to the left (the unallocated section).
2. Click Generate Draw.
3. A bye now replaces the removed team throughout the draw.
4. Click Add to Calendar to lock in the fixtures.

A team withdraws before the start of competition, from a draw that contains a bye.

1. Drag the withdrawing team from the section to the unallocated area.
2. If a complete round robin is required, reduce the number of playing dates in phase settings to match the remaining number of teams. 
3. Click Generate Draw. The draw now contains two byes.
4. Click Regenerate.
5. A new draw is created for the new number of rounds and teams.
6. Click Add to Calendar to lock in the fixtures.

A team is added before the start of competition, to a draw without a bye.

1. Drag the team into the section.
2. If a complete round robin is required, increase the number of playing dates in phase settings for the increased number of teams.
3. Click Generate Draw.
4. Click Regenerate.
5. A new draw is created for the new number of rounds.
6. Click Add to Calendar to lock in the fixtures.

A team is added before the start of competition, to a draw that contains a bye. 

1. Drag the additional team into the section.
2. Click Generate Draw.
3. The new team now replaces the bye throughout the draw.
4. Click Add to Calendar to lock in the fixtures.

Swapping a team before a competition has started.

1. Drag the withdrawing team out to the left (unallocated section).
2. Drag the replacement team into the section.
3. Click Generate Draw.
4. The replacement team now replaces the removed team throughout the draw.
5. Check all rounds to confirm nothing else in the draw has changed besides the swapped team.
6. Click Add to Calendar to lock in the fixtures.

Adding or removing a team after a competition commences

The following examples are based on competitions that are already underway. Removing or adding teams during a competition could distort the standings table, and the methods needed to manage this are at your discretion. In all scenarios, first export the entire existing draw to retain a copy. Then:

1. Click Added in Section View.
2. Click Edit Draw.
3. Select a date after the last game the team played.
4. The unplayed portion of the draw is removed from the calendar and enters edit mode.
5. Close the draw modal.

A team withdraws after the start of a competition, from a grade without a bye.

1. Drag the withdrawing team from the section to the unallocated area.
2. Click Generate Draw.
3. A bye now replaces the team throughout the edited portion of the draw.
4. Click Add to Calendar to lock in the fixtures.

A team withdraws after the start of a competition, from a grade with a bye.

1. Drag the withdrawing team from the section to the unallocated area.
2. Click Generate Draw. The draw now has two byes in it. Note: playing the two bye teams against each other may lead to teams playing each other more than once.
3. Click Regenerate. This creates a draw for the remaining teams in the edited portion only, and won't take into account fixtures already played — which may still lead to some teams playing each other more than once.
4. Click Add to Calendar to lock in the fixtures.

A team is added after the start of a competition, to a grade without a bye.

1. Drag the additional team into the section.
2. Click Generate Draw.
3. Click Regenerate. This creates a draw for the remaining teams in the edited portion only, and won't take into account fixtures already played - which may lead to some teams playing each other more than once.
4. A new draw is created, including the new team, for the edited portion of the draw.
5. Click Add to Calendar to lock in the fixtures.

A team is added after the start of a competition, to a grade with a bye.

1. Drag the additional team into the section.
2. Click Generate Draw. The new team now replaces the bye fixtures for the edited portion of the draw. Note: since the new team won't have faced all other teams yet, catch-up games will be required to achieve a complete round robin.
3. Click Add to Calendar to lock in the fixtures.

Swapping a team after a competition has started.

1. Drag the withdrawing team out to the left (unallocated section).
2. Drag the replacement team into the section.
3. Click Generate Draw.
4. The replacement team now replaces the original team throughout the remainder of the draw.
5. Check all rounds to confirm nothing else in the draw has changed besides the swapped team.
6. Click Add to Calendar to lock in the fixtures.