As a Team Admin, send an email to a specific team member, or the entire team to communicate with them, or to send them a magic link to update their registration details including uploading a player photo. Clubs/schools can give Coaches, Managers or other people Team Admin access to their team(s) within Sporty TeamBuilder.
Team Admin access allows Coaches, Managers or others with this role to...
- View Team Members' Contact Details
- Email Team Members a Magic Link to their Registration
- Send a Group Email to all Team Members
- View/Print the Team Photo Squad Sheet
- Export the Team to Excel (CSV file)
View Team Members' Contact Details
Coaches/Managers that have Team Admin access are able to see the TeamBuilder view their team. This view includes contact details of phone number and email address.
Email Team Members a Magic Link to their Registration
Team Admins are able to click the envelope button for a team member individually or for all team members to send a magic link enabling each one to update their own details.
This is especially helpful to communicate with participants that have a red ! next to their record, indicating that an action needs to be taken.
A red ! will appear if:
- one or more mandatory fields on the registration are incomplete for the person.
- the person has not been activated when the sports code requires player activation.
- the person requires ID verification to occur to complete police vetting.
To invite all people to update their record, click the envelope icon in the title ribbon at the top of the list.
Alternatively, you can invite people individually by clicking the envelope beside their name.
This opens a pop-up which lets you edit the email text and personalise the message.
Anywhere {click here} is included in the message will create a magic link that the registrant can click to view and update their own details. The player can also upload or update their profile photo.
All the team member needs to do is click the link in their email to access their record so they can answer any incomplete fields or update any incorrect details/upload a player photo. Once all mandatory fields or compliance requirements are met for a person, the red exclamation mark will change to a tick.
Teams can also communicate via our Shorty's Chat2Team instant messaging platform.
Send a Group Email to all Team Members
The same email facility described above can also be used to simply email all team members as a group. Click the envelope icon under Email Team and the same template email will be opened.
Use the editing tools to add text, images (like the teams draw) and more. This email will be sent to everyone in the team after clicking send, provided they have not opted out from receiving email communication.
Teams can also communicate via our Shorty's Chat2Team instant messaging platform.
View/Print the Team Photo Squad Sheet
If Photo Squad Sheets have been enabled for your sport, you will see a link Squad Sheet at the top right of your team view in TeamBuilder.
If you click this link, Sporty will open a printable Photo Squad Sheet (PDF) of your team.
Export the Team to Excel (CSV file)
If enabled, you will see a link Export at the top right of your team view in TeamBuilder.
If you click this link, Sporty will export the details of the team members to Excel for you (CSV file).