Once an Event Permit Application is submitted, the event will appear on the calendar with an Express Interest option. After Speedway NZ approves the event and entries open, the Enter and Volunteer buttons will be displayed.
Included in this article
- Event Expression of Interest
- Event Registration
- Event Entry Form Template
- Xero Settings
- Event Officials Registration
- Once Registered
Once an Event Permit Application is submitted, the event will appear on the Events Calendar with an Express Interestoption. After the event has been approved by Speedway NZ and entries have opened, the Enter and Volunteer buttons will be available. If the event is cancelled, it will be removed from the calendar.
Event Expression of Interest
Competitors can express their interest in an event before official entries open. Once the event is approved, an email can be sent to interested competitors with a link to the Event Entry form.
Event Registration
Once an Event Permit Application is approved, an event registration form is automatically created from the registration template. Event organisers can then customise the form by updating questions, products, and adding links to other event documents.
To enable registrations from the calendar, and have the Enter button appear, Are you using Sporty to take entries? must be set to Yes in the Event Permit Application.
Competitor registrations are stored in a database that can be used to send event communications.
Event Entry Form Template
A standard Event Entry template is provided by Speedway NZ and is used as the default for all events. Clubs can customise this template by adding their own questions and products, and any event-specific changes can be made to the individual Event Entry form.
To edit the Event Entry template, go to Events Management, select your event, and click the pencil icon next to the Event Entry registration form.
Xero Settings
Xero settings will be inherited from the organisations Xero connection configuration in admin settings.
- Automatically create invoices
- Include account summary link on completion
- New invoice status
- Default account code to use on line items
- Default tax type to use on line items
Event Officials Registration
Like the Event Entry form, the Officials registration form is automatically created when an Event Permit Application is approved. Event organisers can customise the form by adding additional questions.
Officials who register for an event are added to a database that can be used to send event updates and communications.
Once Registered
After an Event Entry or Officials registration is submitted, it must be approved. To do this, go to Event Management, select the event, and open the Event Entry or Officials Registration database. Review the application, then click the green + to approve it.