The Event Management System displayed all events for the club. All forms required for event registration and the app are created in a separate database and grouped under the event. This allows you to navigate to an event and see everyone that has registered to an event.
Event Folders
Complete the Event Permit Application, a new event folder will then be created based on the events name and grouped under the year of the event. This view displays events relating to a given season and the forms for the individual events.
Permit Link
Click into an Event folder, you will see all event forms associated with that event and a link to the Event Permit Application.
Click the Event Permit button, this will open the event permit for editing.
This will also display the event status.
Copy Event
Clone the Event Permit application form. All relevant fields will copy over although will require dates and officials to be re-added.
Filters and Searching
Permit Status Filter - filter the event folders based on the event application status.
- Requires Approval
- Approved
- Cancelled
- Draft
Event Name - search based on the event name. Ability to search on part names of the event.
Event Forms
While the Event Permit Application is waiting to be approved by Speedway NZ, the 'Expression of Interest' form will be available. Once the event Event Permit Application has been approved, the other event forms will be created.
Event Registration Forms
- Event Expression of Interest - this will be used to record any competitor's interest in an event before the event is officially open for registration.
- Event Entry Form - register drivers to an event. The event registration form will be automatically created from the event permit application details but will be editable by the club to add extra questions and products.
Form Edit, Contact & Copy Link
SNZ Event Entry Form, SNZ Event Expression of Interest and SNZ Event Officials Registration forms have a few extra options.
When an event entry form is copied from the clubs event entry template, it copies over settings from the template ti the new form. This includes the default settings for Xero.
- Edit - clubs can add the own unique products and questions to a form. (article: Building and Editing a Form). When editing the form, an Entry Close Time can be selected.
- Contact - send an email to all registrants in that database.
- Copy Link - copy a link to the form to your clipboard.
Emailing Attachments from Contact button
Currently attaching documents to emails is not supported from the database contact screen but a link to the article can be made by saving the document into Sporty Documents and Media.
- From the Sporty Dashboard, go to the Documents and Media tile.
- Upload your document and then click the copy link icon to copy the URL.
3. Navigate to the Events Management system, open the Event, and click on the contact button.
4. In the email database screen, highlight the word you would like to make a hyperlink then click the link icon.
5. Enter the URL you copied for the document.
Managing Access
Any club admin that requires access to view, export databases or edit forms will need access to the event and to the database form.
In the Admin Settings dashboard tile at the club:
- Login and Access Control button
- Invite New User or Edit User
- Click on the Events tab
- Choose all events or selected events.
If the user has an existing relationship to the club, they will be given access automatically with receiving an access email invitation. If the user is new, they will receive an access email inviting them to set up their user profile.