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Duty Team Automatic Assignment

You can get started on assigning duty teams once you’ve generated a draw and added it to the calendar. To speed up this process, SKED can automatically assign duty teams to all fixtures in a phase.

See Generating a Draw for a quick guide on generating and adding a draw to the calendar, or Officials & Duty Teams for manually assigning officials and duty teams to fixtures in SKED.

 

In this article:

 

How to Automatically Assign Duty Teams

If Volleyball Administrators will be assigning a subset of fixtures to qualified/badged referees in the roles Referee 1 and Referee 2, we recommend these roles are assigned or re-assigned after the automated Duty Team allocation process is completed.

  1. Go to the Draws & Results tab.

  2. Click the Duty Teams hyperlinked text at the top of the Officials column.

  3. Click OK in the Bulk Assign Duty Teams modal that appears. Caution: Running this will overwrite any existing duty teams that were manually assigned.

  4. Click OK in the Phase Updated Successfully modal that appears once the page has automatically refreshed.

    Duty teams will then be assigned to all future fixtures in the phase.

Note: A message will display if a duty team couldn’t be automatically assigned to a fixture. This can happen if other eligible duty teams aren’t available, due to any of the conditions below. You can manually assign duty teams to any remaining fixtures when this happens.

Note: You can automatically assign duty teams to Playoff and Crossover phases while only placeholder team names are shown. Once all fixtures in the linked phase have been scored, the expected team names will automatically replace the placeholders in the Playoff or Crossover phase.

The team’s organisation name won’t be displayed when a team is automatically assigned as a Duty Team.

 

How does Automatic Duty Team allocation work?

Teams are assigned to fixtures scheduled immediately after they play, unless they’re a third-round team required to duty for a first-round team. Assignments are distributed evenly across all teams in the phase, so teams generally have an equal number of duties to complete. Teams can only be assigned duty for fixtures in their own grade or lower grades.

Priority Order: Assignment will be prioritised in order of:

  • fixtures in the same grade
  • fixtures in 1-2 grades lower
  • fixtures in 3+ grades lower

For more on setting the order of grades, see TeamBuilder: Grade Attributes for Competition Organisers.

Tournament Schedule Pattern: For tournaments, where scheduled fixture allocations have allowed, duty team assignment will attempt to follow the sequence: Play → Duty → Break → Play → Duty → Break

Assignment Rules: Teams will be ineligible to be automatically allocated duty for a fixture:

  • for a higher graded team
  • if their own game is scheduled to play at the same time or immediately before
  • if a fixture is scheduled at a different location

 

Can I Change Duty Teams After They Have Been Automatically Assigned?

Yes, you can manually add or remove any duty team assignments that were made automatically.

Note: If you run the automatic assignment again, any manual changes that you had made will be overwritten.

 

What if some of my grades duty for themselves?

Standalone competitions should be created for Junior Grades where teams duty themselves.

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