Once an event permit application is submitted the event will display on the events calendar with the option to Express Interest. Once the supplementary regulations are approved and entries are open (based on the entry start/close dates) then the Enter and Volunteer buttons will be displayed. If the event is cancelled then it will no longer display on the calendar.
Event Expression of Interest
This will allow competitors to register their interest in an event before the official registrations are open. This builds a database that can be used to send out an email when the event is approved with a link to the registration form.
Event Registration
Once the supplementary regulations are approved on the event permit application a copy of the event registration template will be created for that event. Event organisers should then open the registration form and edit any questions and products.
To allow registrations from the calendar the 'Publish Event Registration to the Calendar' field in the Event Permit Application needs to be set to Yes.
Competitors registering for the event will build a database that can be used for PLD reporting or sending correspondence for the event.
The event registration form can be updated to post links to other documents i.e. supplementary documentation and bulletins. This will need to be done manually.
Licences that have expired less than 2 years ago will still be considered 'applicable' to the event.
Event Entry Form Template
A standard event entry template has been created by MSNZ this is the default form used. This can be customised by the club to add additional questions, products, this will then be used as the default form for event entries. Event entries can then be further modified for a particular event.
To modify the event entry template go to Online Registrations, Event Templates and edit the Event Entry Form.
Xero Settings
Xero settings will be inherited from the organisations Xero connection configuration in admin settings.
- Automatically create invoices
- Include account summary link on completion
- New invoice status
- Default account code to use on line items
- Default tax type to use on line items
Event Officials Registration
Like the event registration is created when the supplementary regulations are approved. This can be edited to add extra questions. Officials registering to an event will build a database of event officials so emails can be sent to keep officials updated.
Once Registered
After a event registration or officials registration the application will need to be approved. To approve an application go into Event Management select the event and click on the database (Event Registration/Event Officials Registration) a list of all responses will be displayed. Review the application and click the green +, this will approve the registration.
Competitors are able to edit and withdraw from an event, if the registration has been edited then you will receive an email of the changes. Any withdrawals will automatically be removed of the PLD report.
Waitlisted Entries
If the Maximum Participants (set on the Event Permit Application) for a class has been reached then any additional registrations will have the status set to waitlist. The Competitor will not be able to sign into the event if they are sitting as waitlisted.
- To approve the application click the green + beside their registration to move them from the Waitlist to Approved.
- Any entries that are not to be approved may require a refund of any entry fees.
Approved Entries
Once an entry has been approved, the Entrants status will change to Accepted - active and a grey tick will display beside their record as shown below.
Entrant Withdraws from an Event
An Entrant is able to withdraw from the event by updating their event entry form, this will email the event organiser that a change has been made. The event will then need to contact the Entrant regarding refunding the event entry fees.