Once an event permit application is submitted the event will display on the events calendar with the option to Express Interest. Once the supplementary regulations are approved and entries are open (based on the entry start/close dates) then the Enter and Volunteer buttons will be displayed. If the event is cancelled then it will no longer display on the calendar.
Event Expression of Interest
This will allow competitors to register their interest in an event before the official registrations are open. This builds a database that can be used to send out an email when the event is approved with a link to the registration form.
Once the supplementary regulations are approved on the event permit application a copy of the event registration template will be created for that event. Event organisers should then open the registration form and edit any questions and products. This form is now open and will need to ensure it is correct.
Competitors registering for the event will build a database that can be used for PLD reporting or sending correspondence for the event.
The event registration form can be updated to post links to other documents i.e. supplementary documentation and bulletins. This will need to be done manually.
Event Entry Form Template
A standard event entry template has been created by MSNZ this is the default form used. This can be customised by the club to add additional questions, products and Xero settings, this will then be used as the default form for event entries. Event entries can then be further modified for a particular event.
To modify the event entry template go to Online Registrations, Event Templates and edit the Event Entry Form.
Event Officials Registration
Like the event registration is created when the supplementary regulations are approved. This can be edited to add extra questions. Officials registering to an event will build a database of event officials so emails can be sent to keep officials updated.
After a event registration or officials registration the application will need to be approved. To approve an application go into Event Management select the event and click on the database (Event Registration/Event Officials Registration) a list of all responses will be displayed. Review the application and click the green +, this will approve the registration.
Competitors are able to edit and withdraw from an event, if the registration has been edited then you will receive an email of the changes. Any withdrawals will automatically be removed of the PLD report.
If the Maximum Participants (set on the event permit application) for a class has been reached then any additional registrations will have the status set to waitlist. The competitor will not be able to sign into the event if they are sitting as waitlisted.
- To approve the application at this point dropdown the status field and select approved.
- Any entries that are not to be approved may require a refund of any entry fees.