Once an Event Permit Application is submitted the event will display on the events calendar with the option to Express Interest. Once the Event has been approved by Speedway New Zealand, and entries are open (based on the entry start/close dates) then the Enter and Volunteer buttons will be displayed. If the event is cancelled then it will no longer display on the calendar.
Event Expression of Interest
This will allow competitors to register their interest in an event before the official registrations are open. This builds a database that can be used to send out an email when the event is approved with a link to the Event Entry form.
Event Registration
Once the Event Permit Application has been approved, a copy of the event registration template will be created for that event. Event organisers should then open the registration form and edit any questions or products.
To allow registrations from the calendar, the 'Are you using Sporty to take entries' field in the Event Permit Application needs to be set to Yes.
Competitors registering for the event will build a database that can be used for sending correspondence for the event.
The event registration form can be updated to post links to other documents. This will need to be done manually.
Event Entry Form Template
A standard event entry template has been created by Speedway New Zealand, this is the default form used. This can be customised by the club to add additional questions, products, this will then be used as the default form for event entries. Event entries can then be further modified for a particular event.
To modify the event entry template, go to Events Management, click on your event and click on the pencil icon next to the event entry registration form.
Xero Settings
Xero settings will be inherited from the organisations Xero connection configuration in admin settings.
- Automatically create invoices
- Include account summary link on completion
- New invoice status
- Default account code to use on line items
- Default tax type to use on line items
Event Officials Registration
Like the Event Entry registration, the Officials registration form is created when the Event Permit Application has been approved. This can be edited to add extra questions. Officials registering to an event will build a database of event officials so emails can be sent to keep officials updated.
Once Registered
Once an Event registration or Officials registration has been submitted, the application will need to be approved. To approve an application, go into Event Management tile, select the event and click on the database (Event Entry Form/Event Officials Registration) a list of all responses will be displayed. Review the application and click the green +, this will approve the entry.