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User Permissions (User Access Control)

People that wish to perform administrative functions with the Sporty platform are generally required to login. Like most large online platforms, access is initially granted to one person at an organisation and that person is then able to grant access to other people. This 'trust model' allows organisations to be self-managing with user access control. 

Sporty supports different levels of access for different roles within an organisation. Although many organisations simply give unlimited access to all administrators, you can limit each person's access to particular functionality within the platform as described below.

If you already have login access for Sporty, you are generally able to grant other people access up to the same level of access that you have yourself (or less). If you simply wish to give access to someone else, please follow the instructions in this support article.

IMPORTANT:

  1. Never share login credentials. Each administrator should use their own login only.
  2. Organisations must create their own internal policy in relation to who is granted access to different areas of the platform. For example, you might decide that a person is only allowed to access one single form/database. This also means that person cannot give anyone else access to any more than that single form/database.
  3. If you don't trust a person to follow your organisation's policies, they should not be given a login.
  4. Organisations should proactively remove (delete) access from staff/volunteers who leave your organisation.
  5. Organisations should regularly (e.g. annually) check who has login access, then remove access from people that no longer require it.

To find out how to update an existing user's access permissions, click here.

If you have received an email giving you login access, follow the instructions in the email to complete the process. If you already have a login for the organisation, you can click the link in the email and login to automatically be granted access. The email should state the level of access you've been granted, such as: 

 

Website User Permissions

Webmaster (full access to update all areas of the website)

  • Access Manage Websites to update main website
  • Access Subsites via Site Settings > Manage Subsites 
  • Access Documents and Audio
  • Access Images
  • Access News and eNewsletters
    • Create news articles
    • Send eNewsletters
  • Access Admin Settings
    • Update Organisation settings
    • Invite new users to your site

 

Database Admin (full access to update all databases)

  • Access Online Registrations
    • Create Registration forms
    • View Registration database
    • Edit registrant details
  • Access TeamBuilder
    • Create Teams
    • Add people to teams
  • Access Admin Settings
    • Update Organisation settings
    • Invite new users to your site

 

Limited Database Admin/Form Admin (access to update limited or singular databases)

  • Access Online Registrations
    • View defined registration databases
    • Edit registrant details in defined registration databases
  • Access TeamBuilder
    • Create Teams in competitions that are associated with the databases you have access to
    • Add people to teams in competitions that are associated with the databases you have access to

 

Events Admin (only relevant to select organisations)

  • Access the Events Management tile through the Dashboard
    • A user with solely Events Admin access cannot access any other areas within their Sporty site other than the Events Management tile. If the user requires access to invite another user or to access other areas of their Sporty site, they must contact their main site administrator.

 

SuperCRM Admin (access to the Customer Relationship Management system)

  • Access the SuperCRM tile through the Dashboard
    • View all registration records over all time
    • Filter records to create subsets based on your criteria
    • Send bulk emails
    • Send eNewsletters
    • Send people a 'magic link' to register for another online form

 

Results Manager

  • Access to scoring in the Draws & Results widget
    • Login to Draws & Results widget
    • Submit fixture scores for teams that are a part of your club or school (or teams that are a part of your competition)

A person can be invited with only Results Manager access. This will only give them access to submit fixture scores. They will not have access to any other area or be able to or invite other administrators.

 

Subsite Editor (restricted access to a subsite(s) only)

  • Access their subsites through Manage Websites

 

SKED Comp Manager

  • Access SKED (draws administration access)
    • Create a draw
    • Add results
    • Change fixtures
    • Add team requests

A person can only be invited as a SKED administrator by Sporty Admins.

 

SKED Access (Limited)

  • Access specific folder in SKED and all competitions within that folder
    • Create a draw
    • Add results
    • Change fixtures
    • Add team requests

A person can be invited to have only SKED Access (Limited). They can be invited by an existing SKED Administrator. This restricts access to the competitions within a specific folder in SKED. If only SKED Access (Limited) is granted the person will not have access to any other folders or any other areas of Sporty.

Access is granted from the Fixtures tab when editing permissions.

 

TeamBuilder Specific

Team Admin (restricted access to a team(s) via TeamBuilder)

  • Access TeamBuilder
    • Click on your grade and team name
      • Update team member details
      • Add team members to a team
      • Remove team members from a page
      • Invite another team admin
      • Invite a team scorer
      • Assign roles to team members such as player, coach, manager etc. 
  • Mobile App Access (if enabled for your organisation)
    • Submit Game Day Teams
    • View Score
    • Print Game Day Team Sheets

 

Team Scorer

Team scorers get access via entering the teams unique team access code into the Live Scoring App.

  • Mobile App Access (if enabled for your organisation)
    • Score fixtures for your team
    • View your teams Game Day Team Sheets

 

Official Scorer

Scorers get access via entering the teams unique team access code into the Live Scoring App.

  • Mobile App Access (if enabled for your organisation)
    • Score fixtures for games you have been assigned as an official for
    • View Game Day Team Sheets for teams you are officiating

For further information of team roles within TeamBuilder, click here.

 

Giving a new person access

If you can already login yourself, you are generally able to give other people login access up to the same level of access as you have yourself. For detailed instructions, refer to this support article.

 

Updating an existing person's level of access

To update an existing user's permissions navigate to the Dashboard then to Admin Settings.

Lower half of dashboard - admin settings.png

Navigate to Login and Access Control then click the edit icon beside the user whose access you are wanting to update.

Login and Access Control Update user - edit.png

Untick or tick the areas which require access to be updated then click Save. You will be prompted to confirm that you want to make changes to this user's access. Once confirmed, the user will then have their access updated. 

 

To perform any of the actions described above, you must be logged into Sporty.

Managing your user details: login/logout/forgot password

When you login click Dashboard at the top left of the page

From the Dashboard, you'll be able to click only those areas your login has access to. Any areas that are restricted will be greyed out.

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