From the 2021/2022 season onwards, all player transfers and drafts for the National and Youth Tournaments will be online.
The players are registered with their association. The registration is in a 'Pending' state until the association clicks to approve the registration. When the association clicks the green button to approve the player's registration, the system will identify alert the association to the fact the player is registered with another association, then give them the opportunity to request a transfer/draft.
Request a Transfer/Permit
In Sporty, when you click the green button to approve the registration of a player that has already registered as a player with another association in the last two years, a message will prompt you to request a transfer.
If you click Request Transfer the following message will display and system will email the original association the player registered to with a transfer request:
If you click Request Permit the following message will display and system will email the original association the player registered to with a permit request:
Note: Once a transfer/permit has been requested, the status of the player in your database will display as Transfer Pending.
When the association that the player first registered with receives the transfer/permit request via email, they are prompted to approve or decline the transfer. If the transfer is declined they are required to enter a reason.
When the association has approved the transfer/permit, an email is then sent back to the association that requested the transfer to notify them that it was approved or declined.
If the home association of the player fails to take any action within seven days, the transfer request will automatically be approved to the requesting association.
If you are dissatisfied with the response from the home association, please escalate the matter to Touch NZ.
Monitor Transfers
Player Transfers – Summary View
In the Online Registrations area click the transfer icon located next to your player database to open the Player Transfers Summary view. This shows the status of all pending and completed player transfers for your association in that season.
The Player transfers summary view is colour coded to make it easy to see what portion of the player transfer acceptance process still needs to be completed.
The player name appears first. Click the players name for the Player transfer – detailed view.
All associations impacted by the player transfer/draft request are listed.
- The name of the association will appear in Green if transfer approval is still required
- The name of the association will appear in Red if transfer/clearance/permit was declined
- The name of the association will appear in Black if they do not need to take any further action
The transfer status is also colour coded to show:
- Pending transfers in Green (action still required)
- Declined transfers in Red (transfer/permit request declined)
- Accepted transfers in Black
By default, you will see transfer records in a 'Pending' state because they still require action. You can modify the 'Transfer Status' dropdown to change the display to show 'Accepted,' 'Declined' or 'All' records.
Player Transfers – Detailed View
Clicking a player name will take you to the detailed transfer view.
In addition to the information provided by the Summary View, the Detailed View will display the admin who gave approval for the transfer (their name appears in brackets beside the accepted date) and date the approval was given. If no name is displayed, this indicates approval was provided automatically.
If the transfer is still awaiting approval by your provincial association, you can action the transfer from the Detailed View by clicking Decline Transfer or Approve Transfer.
Note: You should only approve a transfer if the provincial association the player is transferring to has paid/committed to pay any required transfer fees, and you have confirmed the player does not have any remaining financial or contractual obligations to your provincial association.
A confirmation prompt will be displayed upon clicking Approve Transfer. A comment may be added regarding the transfer and its approval. Click OK to continue.
A confirmation prompt will be displayed upon clicking Decline Transfer. It is mandatory to enter the reason the transfer/draft request is being declined. Click OK to decline the transfer request.