Competition organisers can choose the available grades for player registrations and team entries. You have the flexibility to set various attributes for each grade, including deadlines for team entries and player registrations, as well as limits on the number of teams allowed in a specific grade, among other options. This gives you control over the registration process and helps customize the experience for participants.
To access the Grade Attributes area, click the settings cog next to your participant registration database. This will open a view of all grade attributes for that season's participant database.
Note: If you are a Rugby organisation, turning on grades is enabled by making a grade active/inactive in the NRD.
Click +Add Grade
You will be able to select from any existing grades by ticking the checkbox beside the grade name.
Then, click Add.
If the grade you want to add does not yet exist, type the name of the new grade you would like to create into the field and click Create Grade.
Important: Many organisations have a large number of grades that have been created over time. Please ensure you check thoroughly through your grade list before creating a new grade.
The modal will identify if you are including existing grades to the participant database, or creating new ones.
If your sport is Netball, you will be also required to select a Membership Category, which is used for the Grade Levy calculations as part of the national grade framework. It is important that these are set correctly to ensure the correct fees are captured.
Click Add and the grades will now appear assigned to the participant database.
Team and Participant cut-off dates
By default, the grades will inherit the team entry open date, team entry cut-off date and player entry cut-off date from the opening and closing dates that registrations can be taken on the participant databases.
You can modify values set for each grade by clicking the edit pencil. This will make the fields editable.
You can also set the maximum number of teams that can be entered into the grade.
If you have a requirement for a team to be visually identified as "incomplete" if they do not have the required number of participants, or you want to restrict the total number of participants that can be registered to a squad, click the settings cog under min/max roles.
A list of all roles that are available for people to register to on that participant database will appear. Enter a minimum value and a maximum value for each role as applicable, then click Save Changes.
Teams in this grade will now be visually identifiable in SKED, Teambuilder and in Teams reports when they have not met the minimum requirements. Clubs and Schools will be unable to add participants to a team once they have passed the maximum participants allowable for that role.
Team Entry Fee (Netball only)
This value can only be set for the sport of Netball, in order to calculate the total payable for Levies. If you would like to report on and invoice teams for levies, instead of collecting a team entry fee on team entry, you can set a value to be captured per team, or per individual player, based on your grade requirements.
The Netball NZ and Zone levy values will be set automatically, based on the Membership Category that you assigned the grade to.
If your organisation is connected to MYOB or Xero, you will also inherit the default Revenue Account and Tax rate set in SuperCRM for NNZ and Zone levies. These can be modified for specific grades if you need to.
After entering your Centre levies, click Save Changes.
If you no longer want a grade to appear for selection in your participant database, you can delete the Grade by clicking the rubbish bin icon. This will delete the grade from the participant database for this season, but will not delete the grade entirely. This action can only be completed if there are no team entry forms or competitions already created this season that are using this grade.
A grade that is being used in a competition will have a grey bin icon and can't be deleted. A grade that is not being used will have a red bin icon and can be deleted.
Many grade attributes can be shared across similar grades. For example, all of your Senior Grades or Junior Grades might have the same team entry closing date. The bulk edit tool allows you to set any grade attribute to multiple grades at once, instead of requiring you to edit each grade individually.
First, check the boxes next to the grades that you want to modify with bulk edit. You can select all or some.
Click Bulk Edit. Now, select the field that you want to set, then enter the value that should be set for that field. You can set multiple grade attributes at one time by clicking Add Field.
Click Save Changes to save the values and your grid view will update the grades you selected.
Click the Back button to return to Teambuilder.